Sarah Mishan, Director, Marketing, Abeís of Maine, needed to add more product information to her teamís website. The number of inquiries pouring into the electronics retailerís customer service department showed that product pages werenít giving customers what they needed.
"Weíd always be fielding these calls and weíd have customer service doing research all day long," Mishan says.
Besides taking an inordinate amount of teamís time, customer questions also lengthened the buying process and made visitors less likely to complete a transaction. Once users left the site to conduct more research, it was tough to get them back.
Mishan and her team wanted a better way to provide customers information, while easing the burden on their customer service team.CAMPAIGN
The team set up a system for shoppers to post questions onto product pages. There, members of the customer service team or other customers could provide their answers. And the visitor who posted the question could receive a notification email containing a link back to the product page to read the answers.
Here are the five steps they followed to create the system. Step #1. Establish a process to screen and route questions
The team needed a Q&A system that would screen questions and route them to an appropriate resource. In some cases, the best recipient would still be the customer service team. In others, fellow Web visitors would be able to answer the question.
Hereís the process they developed:
- Inquirer selects category
When users clicked to ask a question, they had to select one of two categories:
o Customer service, delivery or policy questions
o Product questions
Those who selected the first category were asked to contact customer service via telephone, email or website form. Those who selected the second category were asked to type in a question.
- Top level moderation
Submitted questions went through an automated moderation system that screened them for inappropriate content and spam.
- Second level moderation
The questions then went through manual moderation that screened for questions already answered and customer service-related questions that required immediate attention.
The team sent customer service questions to relevant reps to deal with in a timely fashion. The moderation process meant that it could take 3-5 business days to post a question to the website -- which was far too long to keep customers waiting.
- Keyword delegation
The team asked product buyers and other team members to answer questions each day. After a question passed through moderation, it was scanned for keywords, such as camera, television or computer, and then sent to an appropriate resource.
- Part-time help
The team also hired a part-time customer service rep for 10 to 15 hours per week answering questions the team could not get to, or did not have time to research. This person answered questions in order of receipt. Step #2. Add Q&A section to product pages
The team had a series of tabs on their product pages, including features, accessories and reviews. For this effort, they added a Q&A tab to every product page.
Clicking the tab revealed the published questions and answers for that item. Visitors could click to answer a posted question -- even if an answer was already provided -- or they could ask a question.
After clicking the "Ask a question" button, visitors were taken to another page that requested the type of question: customer service-, or product-related. Customer service inquiries were asked to contact the team, and product questions could be posted to the Q&A page.
The instructions asked visitors to not include personal information, should the question be published. The page only required visitors to submit a nickname and a location -- no personal or login information.Step #3. Publish product-related questions on site
The team only published questions related to products, such as questions on performance and features compared to similar models. Doing so kept the information relevant to visitors.
Questions that were specific to a customerís order were answered without being published. Also, if a customer supplied too much personal information in their question, the customer service team would answer the question without publishing. Step #4. Send a notifying email
Customers who submitted a question to post on the website could supply an email address to receive an answer-notification email. However, submitting an email address was not required to post a question (see Creative Samples below).
Once an answer had been approved by the team and added to the site, the system automatically generated a notification email for the visitor who asked the question. The email featured:
o A product picture
o Links to the product page
o The question asked
o The answer received
o Links to opt-out of the alertsStep #5. Change site according to Q&A trends
Monitoring the questions submitted to the customer service team and posted to the website revealed areas where the team could improve product information.
- After three months, the team noticed that visitors frequently asked which parts and accessories were included with many products. Aiming to reduce question volume, they added this information to product pages.
They created a new "Whatís in the box?" tab that listed all items that arrive with a product.
- The team also noticed that many questions pointed out typos on the product pages.
"Once these questions started coming in, I realized how easy it is for us to miss a typographical error," Mishan says. "The customers were very quick to point those out, which was great..."
"When we first started, we didnít really expect it to take off the way it did," Mishan says.
Within the first seven months, the team approved more than 5,200 questions to their site, 97% of which were answered. The team has seen a significant decline in customer service inquiries since the effort launched in March.
The notification email messages were strong performers:
- Answer emails average about a 70% CTR.
"For every 100 questions that I answer [for which I] have email addresses, I get 70 people back to my site," says Mishan. "And thatís 70 customers that I would have otherwise not gotten."
- 7.5% of questioners who receive an emailed answer made a purchase.
This is compared to the teamís email newsletter campaigns, which see about a 25% open rate and a 3.5% conversion rate.
Also, the team calculates an average cost-per-acquisition of customers through the answer notification emails at $23.81. Thatís better than the teamís approximately $40 CPA and 2.5% to 2% conversion rate on shopping engines, although shopping engines deliver more volume, Mishan says.Useful links related to this article
Creative Samples from Abeís of Maineís customer service Q&A system
Boost Consumer Reviews to Weather Recession: 5 Steps to 17% Conversion Lift
PowerReviews: Powered the teamís question and answer service
Abeís of Maine